The primary role of the County Clerk is that of Recording Officer, responsible for filing deeds, mortgages, leases, assignments, discharges, maps, census records, ag districts, business certificates, judgments, federal tax liens, military discharges, naturalization records, inquests, separation agreements and divorce decrees for the entire county.
As an agent for the Federal Government, the County Clerk is responsible for maintaining the Federal Tax Lien Docket and is established as a Federal Passport Acceptance Facility. All Supreme Court documents are the records of the County Clerk. The office is responsible to the Supreme Court as well as the Office of Court Administration in maintaining all active and closed civil and criminal files, money judgments, small claim assessment reviews, In-Rem Proceedings, mandatory surcharges and collection of all state imposed court fees. The County Clerk’s Office is the collector of all state transfer tax on deeds, mortgage tax on mortgages and must be familiar with the varying exemptions, rules and any applicable affidavits relating to said exemptions and rules. In this capacity, the office is directly involved with the New York State Department of Taxation and Finance. As a service to the New York State Department of Environmental Conservation the County Clerk maintains a hazardous waste site information index. As a representative of the New York State Department of State, the County Clerk maintains the records for all Orleans County Notaries Public. The office collects applicable appointment fees upon a notary’s renewal, processes the renewal application, and when requested, will issue certificates of authentication. In addition to the maintenance of notary information, the County Clerk also files all Orleans County Certificates of Incorporation which are provided to us by New York State.
The Orleans County Clerk’s Office is presently staffed with three full time persons being one Deputy County Clerk and two Special Deputy Clerks. The office maintains hours Monday through Friday from 9:00 am to 5:00 pm except from Memorial Day to Labor Day when the hours are 8:30 am to 4:00 pm. The office is located at 3 South Main Street at Courthouse Square in the Village of Albion.
You will find that the office maintains a constant, committed goal to provide impeccable customer service not only to each and every resident of this County, but also to any person in need of our assistance and guidance.
Diane L. Shampine, Acting County Clerk
Orleans County Clerk
3 South Main Street, Suite 1
Albion, New York 14411
Pamela Boyer, Deputy County Clerk DMV
Orleans County Administration Building
14016 Route 31 West
Albion, New York 14411
MARCH 1, 2020 - NEW STATE LAW - Effective March 1, 2020 a new law goes into effect which requires the County Clerk to provide written notice to a seller that their property has sold. Many Clerks will be charging a fee to prepare and mail this Notice to the seller. The Orleans County Clerk will not charge a fee but will require the seller's attorney to complete the Notice, prepare a self addressed stamped envelope using the County Clerk's address as the return address and submit these items when presenting closing documents at the front counter. The Notice must be on County Clerk letterhead. To receive a copy of the Notice for your use, please email Diane.Shampine@orleanscountyny.gov. If you would like a copy of the New York State Law, please indicate so and that too will be provided to you. You will receive the requested items via email. Thank you for your cooperation as we face another State Mandate.
AIR TRAVEL IN THE U.S. - Starting October 1, 2020, every passenger will need to present a REAL ID - compliant driver's license, Enhanced Driver's License or Passport - to board a federally regulated commercial aircraft. You can find a list of acceptable IDs at tsa.gov. Travelers should prepare to bring proper identification to get through security.
NOVEMBER 15, 2019 - NOTICE TO ALL PISTOL PERMIT HOLDERS
Just a reminder, Gov. Cuomo signed this into law effective September 28, 2019.
WARNING: RESPONSIBLE FIREARM STORAGE IS THE LAW IN NEW YORK STATE
Firearms must either be stored with a gun locking device or in a safe storage depository or not be left outside the immediate possession and control of the owner or other lawful possessor if a child resides in the home or is present, or if the owner or possessor resides with a person prohibited from possessing a firearm under state or federal law. Firearms should be stored unloaded and locked in a location separate from ammunition. Leaving firearms accessible to a child or other prohibited person may subject you to imprisonment, fine or both.
JUNE 18, 2019 - GREEN LIGHT BILL
While the Green Light Bill is Legislation that I personally do not agree with, I remain hopeful that the New York State Department of Motor Vehicles will have a detailed policy and procedure plan in place to help the DMV employees do their job.
Unfortunately, County Clerks that supervise DMV offices are caught in the middle as this Legislation violates Federal Law and at the same time puts a new law on the books that poses many potential problems. Moreover, the new law does not address County Clerk concerns for the potential for fraud when the driver's license can be used to obtain additional official documents.
At this point in time, my plan is to wait and see how this all unfolds and what directions from New York State are received so that employees of the Orleans County Department of Motor Vehicles have the proper tools and training to continue to provide the highest quality of service to the residents of Orleans County.
Orleans County Clerk
SUMMER IS FAST APPROACHING! PLEASE BE MINDFUL THAT FROM MEMORIAL DAY THROUGH LABOR DAY THE COUNTY CLERK'S OFFICE HOURS ARE 8:30 AM TO 4:00 PM. ALL REAL ESTATE CLOSINGS SHOULD BE FULLY RECORDED NO LATER THAN 3:15 PM DURING THIS TIME.
FOR PISTOL PERMIT OFFICE HOURS AND CLOSURES PLEASE CLICK ON THE LINK LOCATED ON THE UPPER LEFT SIDE OF THIS PAGE.
AS ALWAYS, THANK YOU FOR YOUR COOPERATION.
NEW YORK STATE PISTOL PERMIT RECERTIFICATION
If your New York State Pistol Permit was issued before January 15, 2013, as per the NY SAFE Act, you MUST RECERTIFY to New York State Police prior to January 31, 2018. If the issue date of your permit is after January 15, 2013 you must recertify five years from said date of issue.
EVEN IF YOU DIDN’T RECEIVE A LETTER, YOU MUST RECERTIFY. Please visit https://troopers.ny.gov/firearms/. Here you can recertify online, download the hard copy form, access some frequently asked questions and check the status of your recertification. You can re-certify online or in paper form. For questions, call New York State Police at 1-855-529-4867.
If the form is submitted electronically, the permit holder will receive a receipt that can be printed out. If you choose to recertify on the paper form through the mail, it is strongly suggested that you mail the form to the State Police using some form of trackable means such as certified mail.
The responsibility of the permit holder will be fulfilled when the recertification form is submitted to the State Police. If you wish to check the status of your recertification you may do so by visiting the website above.
The Orleans County Clerk’s Pistol Permit Office is pleased to assist our Orleans County license holders by providing copies of blank paper Recertification Forms, New York State Police contact information and information specific to your own permit. To avoid any problems with your license, recertify now. Please share this information with your family and friends.
We are here to serve you Monday, Tuesday, Thursday and Friday from 9-12 and 1:30 to 4:30. You may contact the Pistol Permit Clerk, Joanne Marek, at 585-283-4961.
Remember the deadline to recertify is approaching quickly. Recertify by January 31, 2018 to avoid any problems.
ORLEANS COUNTY CLERK
SEPTEMBER 22, 2017 - ON-LINE LAND RECORDS - https://www.nylandrecords.com/nylr/NylrApp/index.jsp